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New Employee Onboarding Form

Employee IT Offboarding Form

New Employee Onboarding Form

Employee Onboarding*

This form is to be completed by hiring manager for all new full time hires to enable UBC systems and building access. For HR functions, please contact your direct supervisor for assistance.

SUPERVISOR INFORMATION
Hiring Manager's Name and Title*
First Last Title
Hiring Manager's Email*
This field is hidden when viewing the form
Hiring Manager's email
NEW EMPLOYEE INFORMATION
Name of New Employee & Title*
First Last Title
New Employee Start Date*
MM slash DD slash YYYY
Employee ID*
*Must have to complete this form
CWL username*
*Must have to complete this form
This field is hidden when viewing the form
*HIDDEN Type of Employee - Is this a Coach Term Appointment?
Status of hire*
Employee Type*
Employment Group*
BUILDING ACCESS REQUIREMENTS
Building Access Requirements*
- War Memorial Gym
- Doug Mitchell Thunderbird Sports Centre
- Student Recreation Centre
- ARC
- Ponderosa Commons Studio
- North REC
- Tennis Centre
- Thunderbird Stadium/Thunderbird Park
- UBC Aquatic Centre
- John M.S. Lecky UBC Boathouse
- NDSC
- Baseball Centre
Please identify specific key requirements (Room and/or key #)
If a Master key is required (exceptional circumstances only), please contact James Tait or Taira Jolie for authorization.
Office Location and Room Number
This field is hidden when viewing the form
Please identify specific key requirements (Room or key #)
FINANCE REQUIREMENTS
Department Credit Card
Does the new employee require a department credit card?
IT AND TELEPHONE REQUIREMENTS
Telephone Requirements*
- Using an existing phone - if yes, what is the telephone number?
- Voicemail reset required
- New phone required
- No phone required
Phone number if using existing
Computer Requirements*
- Taking over existing desktop
- Taking over existing laptop
- Require a new desktop - must be approved by signing authority.
- Require a new laptop - must be approved by signing authority.
Name of previous user for existing hardware:
New computer purchase information:
Go to this link and review the options through UBC IT. https://it.ubc.ca/services/desktop-print-services/desktop-and-laptop-setup-and-support/desktop-laptop-and-hardware . Please indicate below what you are looking to purchase.
Approved Workday PM and CC to be charged.
EAD Permissions
- By Position Title
This field is hidden when viewing the form
Permissions Mirroring
Please note the name of the user whose permissions should be mirrored for the new employee.
ATHL IT Systems Access Requirements*
- SubItUp Account
- Canvas Access
- Word Press
- Gothunderbirds Website
- Social Media* (please specify in comments below)
- PerfectMind Account
- None
Perfect Mind Permission Group
- Manager - Operations FT
- Manager - Programmer FT
- Manager - Facility Booking FT
- Finance - Reporting FT
- Clerk / Administrative Assistant FT
- In-House Trades FT
- Programmer Assistant PT
- Operations Staff PT
ATHL Networks
Does our new staff member require VPN Access? (needed to access file share, printers, and other resources when not plugged in and accessing from non-A&R networks including ubc secure wireless). Please leave both checked unless you have discussed with IT Services directly.
- Yes .athlusers VPN and they do not currently have it
- Yes ATHL ubcprivate and they do not currently have it
ADMIN REQUIREMENTS
Department Mailing Lists
Please identify mailing lists to add the new hire. For a comprehensive list of department mailing lists, please see the corresponding file in the "Documents" folder on the SharePoint main page.
- UBC-ATHL ML RAFT-Employees
- UBC-ATHL ML RAFT-Leadership
- UBC-ATHL ML Recreation-Employees
- UBC-ATHL ML Varsity-All Coaches
- UBC-ATHL ML Varsity-Staff
- UBC-ATHL ML Varsity-VLT
- UBC-ATHL ML Varsity-WMG
- UBC-ATHL ML All-Staff
Standing Group Meetings
Please identify the standing meetings the new hire will need to attend. Check all that apply.
- All-Staff RAFT/CARP Meetings
- All-Staff Varsity Meetings
Directories
- Add to Sharepoint Staff Directory
- Add to UBC Directory
Have you initiated a conversation with either of the following staff regarding the office space needs of your incoming employee:*
- Varsity - Kimberly Haughian
- Facilities & Recreation - Facility Manager
- No, Neither (If you haven't initiated this conversation, please do so before submitting this form)
Is a door sign needed?
Is a name tag needed?
Are business cards needed?
Any other comments

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Department of Athletics & Recreation

Vancouver Campus

272 - 6081 University Boulevard

Vancouver, BC Canada V6T 1Z1

Tel 604 827 2764

Fax 604 822 6011

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